Arranging management of your property

Simplify your life as a landlord

Letting, and managing the rental, of one or more properties requires time and investment. Entrusting the job to a real estate professional means peace of mind and security for the owner. When you come into one of our agencies, you are sure to find a team able to give you advice and help you in all legal, financial and accounting matters. Approved property manager, Vives Immobilier give you the possibility to make the most of a range of services covering all the stages and operations to do with renting out your property. From finding a tenant to carrying out departure inspections through the daily management of your property, we will provide you with the serenity that every owner deserves.


Adapted management packages

To accompany you in letting out your property as well as managing the rental, VIVES IMMOBILIER provides three different levels of services adapted to your needs.
These are :


Rental package Management package Management + package
This is the right package for you if you wish to outsource the tiresome tasks of finding a tenant and organising the rental but wish to conserve the day-to-day management of your property. If you don't have the time or maybe you don't live nearby, then you may wish to delegate all the day-to-day management of your property to us by opting for the Management package which offers local management services giving you peace of mind. This package is the one for you if, as well as the peace of mind provided by your Management package, you wish to offset the risks of upaid rent. This package offers the maximum security available to landlords through a management mandate.

Rental package Management package Management + package
Valuation and promotion of your property
Assessment and calculation of the right amount to ask for rent + + +
Checking of the rental property's conformity with applicable laws (mandatory inspections) + + +
Taking photographs of the property + + +
Searching for potential tenants
Writing the rental announcement + + +
Advertising the rental on our web and paper platforms see our tools page + + +
Property visits
Management of rental contracts + + +
Organisation and management of visits + + +
Guidance for potential tenant + + +
Putting together rental application and assessing tenant's capacity to pay rent
Collection of documents for the rental application + + +
Check of how the tenant's capacity to pay is determined + + +
Presentation of the tenant's application to the landlord if the candidate's capacity to pay is satisfactory + + +
Writing up the lease and inspecting the property upon arrival and departure of tenant
Writing up the rental contract in accordance with laws + + +
Pre-entry inspection of property and inspection when tenant moves in + + +
Advice and guidance for new tenant + + +
Handover of keys + + +
Departure inspection of property + + +
Day-to-day management of property
Financial and administrative management of your property + +
Advising rent is due + +
Collecting rent + +
Follow-up of payments every 10 days + +
Sending out rent receipts + +
Annual review of rent amount + +
Information concerning bonds in compliance with legal obligations + +
Requesting insurance certificates from the tenant at each due date + +
Regularisation of utilities charges once a year + +
Remittanc of your rental income after rent collection + +
Sending payment-due reminders to tenants + +
Calculating the bond to be paid back to the tenant according to the conditions set by law after deduction of charges and any works to be carried out + +
In the case of pre-litigation : simple reminder letter and/or phone call to the tenant, then registered letter if necessary + +
Periodical management report to landlord + +
Management of disputes and unpaid rent
Declaration and processing of claims with the unpaid rent guarantee fund +
Declaration of water damage claims to insurance companies +
Procedure with any jurisdictions for recovery of funds +

Fees

Rental package Management package Management + package
To be paid by the tenant 6 €/m2* 6 €/m2* 6 €/m2*
Details 4€ /m2 for property visit, consititution of dossier and drawing up of lease 4€ /m2 for property visit, consititution of dossier and drawing up of lease 4€ /m2 for property visit, consititution of dossier and drawing up of lease
2€/m2 for inspection 2€/m2 for inspection 2€/m2 for inspection
To be paid by the landlord 6 €/m2* 6 €/m2* 6 €/m2*
Details 4€ /m2 for property visit, consititution of dossier and drawing up of lease 4€ /m2 for property visit, consititution of dossier and drawing up of lease 4€ /m2 for property visit, consititution of dossier and drawing up of lease
2€/m2 for inspection 2€/m2 for inspection 2€/m2 for inspection
Management fees - 7 % of monthly rent** 9,5 % of monthly rent**

In the case of management of your property, it is important to point out that the fees paid to a real estate agency are fully tax deductible from the income from your property.

*All fees include taxes.

**Management fees are calculated on the monthly rent including taxes.

    • Legal Notice
  • Data protection policy
    • Our Fee Schedule 
  • Owner Extranet

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